10 Essential Steps to Flawless Wedding Event Planning
You have a wedding planning event scheduled in a few months and you feel those nerves building up. There is a lot to plan; the guests, decor, food, invites, and much more. There is a part of you that wishes everything to go perfectly but you have no idea how to do so. Read on if you wish to learn the essential steps to plan a flawless wedding event.
A Quick Breakdown of a Wedding Planning Process
The basics of any wedding planning process are the same. It usually includes searching for a venue, food, and basic decor. Whether you plan an intimate gathering or a large one; you will have to finalize all of these details before the big day. Let’s discuss how you can do all of this perfectly.
1. Start Preparing Early and Set a Timeline
You must have heard of the phrase; the early bird catches the worm. That is the case when it comes to wedding planning. You need to start off early so that you have plenty of time to make decisions and finalize everything without much hassle. Starting off early also allows you to explore more options. You can set up a checklist of what things need to be done and set out a timeline for each of these tasks.
Decide on the key milestones that you need to prioritize on your checklist. It can include your wedding venue, wedding food, guest list, and decor. Read More if you wish to know what to include in your wedding planning checklist.
2. Setting up a Realistic Budget
We have come across wedding couples who want a lot to happen on their wedding day but they forget to budget and prioritize things. It is also why we always ask couples to define a budget for each and every component of the wedding. You must have a clear path as to how much you will spend on photography, catering, or even venue.
You can spend a huge chunk of the budget on things that are more important. Alternatively, you can also set out an equal budget for every component. Remember, once you set the budget you need to stick to it to avoid any unnecessary mismanagement
3. A Perfect Venue
The venue is one of the most essential components of a wedding which is why it needs to be perfect. You must select a venue that aligns with the vision that you have. After this, look into other tiny details such as the size of the venue, amenities, parking, and others. Selecting a venue early on will relieve you of a major portion of your wedding planning.
4. Creating A Mood Board
A mood board helps you to align your visions with the reality. Moreover, having a mood board also makes it easier for you to explain to the vendors what you want for the wedding. It is one of the easiest ways to set the theme and style for your big day.
5. Getting in Touch with the Professionals
If you have a sufficient budget, then you can get help from professionals. Getting the services of a wedding planner takes a lot from your shoulders. After this, all you need to do is simply enjoy your wedding.
If you do not have the budget to hire a wedding planner, you can even get the services of a day coordinator who manages all the logistics on your wedding day.
6. Look for Reliable Vendors
Every vendor you sign a contract with will play a crucial role in your big day. Whether it is the photographer, the caterer, the decorator, or even the florist, when finalizing the vendors, ask for their portfolios, reviews, and work ethics. You must clearly state what you expect out of the event. Remember to communicate clearly and read the fine print of the contract thoroughly.
7. Think about Ceremony and Reception Details
Everyone knows that the two main events of the day are ceremony and reception. Therefore, it is absolutely necessary that you plan every detail thoughtfully. Talk with your officiant and think of creating a ceremony that reflects your love story and values. You can write your own vows or go with the traditional ones. For the reception, you must consider your guests’ entertainment options. A perfectly planned reception is one that keeps all the guests entertained.
8. Setup a Timeline for the Wedding Day
Setting up a detailed timeline helps to ensure that your big day turns out to be smooth and worry-free. You must consider all of the details of the day including getting ready for the event to the big exit. Add a specific date and time for every activity you have planned, such as the dancing, food, photos, and vows. Share this timeline with all your vendors. Bridesmaids and groomsmen so that everyone is aligned with your plan.
9. Contingency Planning
Even with planning every detail to the dot, be prepared for any unexpected situation to occur. There can be a change in the weather or a vendor arriving late. There can be minor malfunctions in your dresses. Therefore, you must always prepare and plan for an alternative option.
Start off by listing out any potential challenges that you can face. For example, if you fear that there could be rain on your big day then discuss with your vendor about an alternate indoor area. Also, keep an emergency kit with you for minor wardrobe malfunctions.
10.Think about Enjoying Your Day
We know that planning a wedding can be stressful and many couples forget to enjoy the entire process. Remember that this is a special moment of your life and if you spend it worrying about everything then you won’t be able to enjoy it. Even if you wish for a flawless wedding day, you must know that nothing is perfect. Even if there are minor hiccups in the process, laugh it away.
Conclusion
Planning a flawless wedding requires hard work, commitment, and dedication. You need to be motivated to achieve your end goal. By following these steps, you can easily create a wedding that will be what you always dreamed of. So, take out your journal and your wedding checklist and start planning.
