The Ultimate Guide to Choosing Your Wedding Vendors
Nailing the right wedding vendors is key to a flawless wedding day. Here’s how to be smart and savvy in your selection:

Do Your Research
Review online reviews and get recommendations from friends, family, and newlyweds. Check out vendor websites and their portfolio, Google reviews, Wedding Wire, social media, and wedding forums (or Reddit!) for the inside scoop.
Use Social Media
Instagram and Pinterest are perfect for finding vendors. Search for those who regularly showcase their work and match your style. Social media also gives you insight into their personality and client interactions. Use keywords such as “Wedding Decor” “Wedding Florist Toronto” “Toronto Wedding Planner” to find local vendors.
Local Bridal Shows and Expos
Attend these events to meet vendors in person, see their work, and discuss your wedding needs.
Google Search
Use Google search to find local vendors and read reviews.
Wedding Forums and Facebook Groups
Join wedding planning groups and forums to get recommendations and advice from other brides and grooms.
WeddingWire
Provides a vast database of vendors with reviews, pricing information, and availability.
Meet Vendors
Meet with potential vendors to discuss your vision and ensure they understand your needs. Clear communication is key, so let them know exactly what you expect. Creating a mood board can be a super efficient way to communicate your vision, making it easier for everyone to stay aligned and reducing any overwhelm.
Interview Options
Don’t settle for the first vendor you find. Interview several to compare services, prices, and vibes. Make sure they understand your vision and can work within your budget.
Check References
Ask for past client references, or check their reviews on Google and social media. Reach out to see how reliable, professional, and high-quality the vendor is.
Read Contracts
Understand every detail in the contract. Look for hidden fees, cancellation policies, and package details. Negotiate terms that fit your needs.
Ask for Packages
Some vendors offer money-saving packages. For example, a photographer might include videography, or a venue might bundle catering and decor.
Bellamy Loft‘s bright and airy event space and comprehensive packages can provide a stunning backdrop for your wedding celebration, while also staying on the budget.
Emblaze Photography offers customizable packages to fit your specific needs and budget and cost-effective add-ons, like videography, extra shooting location, and wedding album.
Book Key Vendors First
Secure your venue, caterer, photographer, and planner early. These vendors book up fast, so prioritize them in your planning. A skilled wedding planner, like the ones at WildBASH Events, can be an invaluable asset when booking other vendors. Their experience and industry connections can help you secure the best possible rates.
If you love capturing genuine moments and prefer a more relaxed feel, Glam Love Social specializes in capturing hundreds of iPhone photos and video clips throughout your wedding day.
Ask About Discounts
Don’t hesitate to ask for discounts or special deals. Vendors might offer lower rates for off-peak dates, referrals, or bundled services.
For example, VintageBASH’s decor and floral custom packages that bundle design elements like selecting your style, picking a color palette, and consultation services are more cost-effective than booking each service separately.
Stay Organized
Keep all vendor info, contracts, and communication in a wedding planning binder or digital folder. Staying organized ensures nothing slips through the cracks.
Consider using a wedding planning kit from Plan In Love. These comprehensive kits include checklists, workbooks, timelines,, and budget trackers specifically designed to help you stay organized throughout the planning process.

General Questions to Ask Wedding Vendors
When interviewing potential vendors, ensure they are a good fit by asking these essential questions:
- Are you available on our wedding date?
- Can you describe your style or approach?
- Do you have a portfolio?
- What packages do you offer, and what is included? Can we customize a package?
- What is your process and pricing structure?
- What’s your process for last-minute changes?
These questions will help you gather essential information to choose the right vendors for your wedding.

Example Email Template You Can Copy & Paste
Subject: Inquiry About Your Services for Our Wedding
Hi [Vendor Name],
I hope you’re doing well. My partner and I are getting married on [Wedding Date] at [Wedding Venue] with [Number of Guests] guests. We’re interested in your services and loved your [specific work or style].
Could you please provide more details on the following:
- Availability on [Wedding Date]
- Packages and pricing
- Any additional services or customizations
- Your booking process
Looking forward to hearing from you!
Cheers,
[Your Name]
[Your Contact Information]
References:
- https://www.herecomestheguide.com/wedding-ideas/the-ultimate-guide-to-choosing-your-wedding-vendors
- https://tiffanymcclure.com/education/pick-wedding-vendors
- https://coltonsimmons.com/2024/04/07/your-complete-guide-to-choosing-the-right-wedding-vendors